Wakefern Food Corporation ispleased to announce the successful development of an expanded Internet Web sitefor our non-EDI vendors. As a result of our continuous endeavor to reduce costsin the supply chain and improve our customer services with the vendor communitywe have developed the “Internet Invoicing” application.
Asmost of you are aware, costs associated with paper transactions, like invoices,are an area of opportunity for reducing expenses and improving profitabilityfor all concerned parties.
TheInternet Invoicing application gives you, our vendors, the ability to:
·Enter data electronically,
·Eliminate the need for paper invoices andexpense for postage.
Inthis document, we are providing you with all of the details and requirementsfor joining and using the Wakefern Food Corporation web site. We hope that youuse this opportunity to take advantage of an Internet based tool that willprovide everyone with added cost savings.
The requirements are a PC,Internet access, and password authorization for access. If you encountertechnical issues please contact the Wakefern Help Desk at (732) 225-8095.
System Requirements:
A PC running Windows 95 or higher
·Note for NetscapeUsers – This application WILL NOT work with Netscape.
·Note for InternetExplorer Users – This application is certified to run with bothInternet Explorer 5.5 and 6.0. Wakefern strongly recommends the use of InternetExplorer 5.5 or 6.0.
·Note for AOL Users – The system cannot beaccessed by using the AOL browser. To access the system, you must minimize theAOL application and open another session using your web browser InternetExplorer.
·Popup Blocker software will not work withthis application.
It is important that you follow all of thesteps laid out in the document for
a smooth and error free start-up.
 |
How can your organization access the Wakefern webpage?
In order for you to accessthe Wakefern web page, you must first complete the Wakefern Direct AccessAgreement at the end of this
Make sure that you include “middleinitials” in the names if applicable and submit all six pages of theagreement.
·Once we have received the original signedagreement, we will assign a user ID and a password.
Return the “Direct AccessAgreement” to:
Sarah Faison / SF-101
Wakefern Food Corporation
ShopRite Financial Services
1. .
The first time you login to the Internet Invoicing Application you mustchange the password that you were given! Follow these procedures to change yourpassword.
Initial Login to Wakefern
1.To login double click on the Internet Explorer 
icon.
2.The following is the URL to access the Wakefern site.If necessary in the address field type èwww.wakefern.com and press<Enter>. For future reference you may want to save this address in your Favoritesfolder.
3.You will then receive the Welcome to Wakefern loginpage.
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4.
4. Clickon the Application Loginlink - There will be many different application choices to logon into.
<![endif]><![endif]>
<![if !vml]><![endif]>
5. Pleaseselect the option that start with DSD there are only two possible choices.
6. Onceyou select the option you will be atprompted to enter user id and password.
7. Youwill then receive the login page.
8. <SingleClick> on the 
button. The PLEASEENTER NEW PASSWORD screen will appear.
Action: Key the information for each field below tochange your password.
·All passwords must be between 5 and 8 characters(not case sensitive) and cannot be repeated month after month. In the eventthat you encounter difficulties with accessing the system, including passwordproblems, you must contact the
<![if !vml]> <![endif]><![if !mso]> 4. RE-ENTER NEW PASSWORD: Type your new password again. <![endif]><![if !mso]> 1. USER ID: Type your Wakefern ID in the field. <![endif]><![if !mso]> 5. Press <Enter> or Submit to process. <![endif]><![if !mso]> 3. NEW PASSWORD: Type your new password. <![endif]><![if !mso]> 2. PASSWORD: Type your current password.
- If you need to clear the information from the fields single click on the
button.
9. Youcan either press <Enter> or 
to verify your information.
10. The defaultWakefern Home Page will be displayed!
·If you encounter anyproblems signing on to the system, please contact the
<![if !vml]>
<![endif]>
| The Default Home Page' (above) is the first screen that will appear after logging into Wakefern. The next time you login to Wakefern | ||
| Field | Action | |
| 1. |
| Move the cursor over the M on the top of the screen. |
| 2. |
| Move the cursor down to the 'User Preference Menu' and <Single Click>. The User Preference Maintenance screen will appear. |
| 3. |
| <Single Click> on the <![if !vml]> <![if !supportLists]>· <![endif]>Move the cursor down to the DIR1 Check Inquiry function & <Single Click> on it. |
| 4. |
| <Single Click> on the HOME_PAGE button on the bottom of the screen. |
| 5. |
| <Single Click> on the <![if !vml]> <![if !supportLists]>· <![endif]>Move the cursor down to the DII1 Add Vendor Billing function & <Single Click> on it. |
| 6. |
| <Single Click> on the 'ADD_COLUMN' button. |
| 7. |
| Single click on the UPDATE button to confirm the setup of Your Home Page. |
<![endif]>(down arrow) in the 
Your Personal Home Page
You have nowsuccessfully designated the Add Vendor Billing function as your personalhome page. The next time that you login to Wakefern, the system willautomatically display the Add Vendor Billing screen.
<![if !supportLists]>·<![endif]>
<![if !supportLists]>·<![endif]>To use the Add Vendor Billing application follow theinstructions
on page 8 to continue.
How to Login to Wakefern
Theselogin procedures are used after you have successfully changed your password forthe first time. If this is the firsttime you are logging into the Internet Invoicing Application please followthe instructions on page 3.
1.To login double click on the Internet Explorer icon.
2.The following is the URL to access the Wakefern site.If necessary in the address field type èwww.wakefern.com and press<Enter>. For future reference you may want to save this address in your Favoritesfolder.
3.You will then receive the Welcome to Wakefern loginpage. Note that the following two things have happened:
·First, take notice that your window no longercontains the toolbars on the top of the page. This feature increases the amountof viewable space on the screen.
·Second, a WAKEFERNwindow containing the browser toolbar opened up and is present behind the loginpage. Below is a partial sample of the screen.
·To view the window <Single Click> on the Wakefern button on your task bar. This secondwindow may be closed or left open. If the second window is closed, it will benecessary to initiate another browser session to access any other web sites.Whether left opened or closed this window will not affect the InternetInvoicing Application.
·To close the window <Single Click> on Click Here To Close This Window.
4.The cursor will be in the 
field. Type the user id you were issued inthis field (not case sensitive).
5.Press the <Tab> key to go to the 
field. The password, for security reasons,must be changed the first time that you access the Wakefern system. Type yourpassword in the field (not case sensitive).
·All passwords must be between 5 and 8 characters(not case sensitive) and cannot be repeated month after month. In the eventthat you encounter difficulties with accessing the system, including passwordproblems, you must contact the
6.You can either press <Enter> or to verify your information.
7.Your Home Page will be displayed!
How to Logoff from Wakefern
1.From any page in the Internet Invoicing applicationmove the cursor on the 
field.
2.A dropdown menu will appear. Move the cursor down to 
and single click on it.
3.The page will return to the Welcome to Wakefern loginpage.
4.If the Wakefernwindow is still open you can close it by <Single Clicking> on Click Here To Close This Window.
Your password will expireevery 30 days and will prompt you to create a new password each time.
If your password has expiredthe page will automatically go to the NEW PASSWORDIS REQUIRED page.
Cause: Thirty days have passed since the password waschanged.
Resolution: You must change your password. The password must be 5- 8 characters and may contain one set of double letters (such as 'connect'),and cannot be similar to the expired password. You cannot have two sets ofdouble letters. An error message will be displayed on the page if the new passworddoes not meet these requirements. You will be asked to verify the new passwordagain.
Action: Key the information foreach field below to change your password.
<![if !vml]> <![endif]><![if !mso]> 5. Press <Enter> or Submit to process. <![endif]><![if !mso]> 1. USER ID: Type your Wakefern ID in the field. <![endif]><![if !mso]> 2. PASSWORD: Type your current password. <![endif]><![if !mso]> 3. NEW PASSWORD: Type your new password. <![endif]><![if !mso]> 4. RE-ENTER NEW PASSWORD: Type new password again.
If you need to clear theinformation from the fields single click on the 
button.
The purpose of the Vendor Billing page is to inputinvoice information to submit to Wakefern.
Figure 1 – Vendor Invoice
Entering the Billing Information
<![if !vml]> <![endif]><![if !mso]> _
Keythe Store Number, Delivery Date, Billing Type, Invoice Number, InvoiceQuantity, and Dollar Amount and click on the UPDATE button.
Ifprocessing completed successfully the following screen will appear that you canPRINTfor your records:
The Submit toWakefern button will beavailable for you to submit the billing to Wakefern.
If you encounter a problem with the Store Number orthe Invoice Number, a RED box will appear aroundall fields that are in error.
Anerror message will be displayed once you place your MOUSE over the field, whichhas a RED box as follows:
.
Printing the Billing Information
Onceyou have selected the PRINT button the following POPUPwith your list of Printers will appear. After you have printed the Invoiceinformation
Onceprocessing has completed the following message will appear:
·LOG OFF(page 5)
The purpose of this screen is to view yourremittance advice on-line
Figure 1 –Check Inquiry
The build the list of checksenter a combination of following parameters.
From Due Date:…………………………………………Beginning Due Date
To Due Date:……………………………………………..Ending Due Date
Check Number: …………………………………………..
For example in the abovequery
Press Inquiry Button in Popupto build a list of Checks
Clickon the Radio Button to select a row and press Inquiry Button to build theRemittance.
Remittance Report will beviewable on-line
Printing the Remittance Report
Onceyou have selected the PRINT button a POPUP with yourlist of Printers will appear. Make sureto change your Printer Preferences orientation to select landscape. If you do not print landscape some of yourdata will be truncated.
To return to previous screenpress the PREV Button.
If you know the check number you can key enter the check number in the check number field.
press the inquire button in the popupscreen
If you encounter a problem with the Check Number a RED box will appear around Check Number Field.
Anerror message will be displayed once you place your MOUSE over the field, whichhas a RED box follows:
You can re-type the checknumber and press Inquiry Button in popup if you type the check number in Error.
When A Correct Check Numberis entered press Inquiry Button in the popup
A Remittance Report will beviewable on-line
Printing the Remittance Report
Onceyou have selected the PRINT button a POPUP with yourlist of Printers will appear.
Makesure to change your Printer Preferences orientation to select landscape. If you do
notprint landscape some of your data will be truncated.
A Remittance Report will beviewable on-line
To return to previous screen selectthe PREV Button
Note : Above remittance report is only for DSD payments and deduction. For all other
deduction and payment questions, contact appropriate person listed in the
"Contact List" link at the bottom of the page
Contact List
For Questions regarding Your Remittance Advice you will find a listing of Wakefern Contacts by department. Once you haveselected the CONTACT_LIST button a POPUPwith a list of Wakefern Contacts will appear.
For Questionsregarding Your Remittance Advice you will find a listing of WakefernContacts by department. Once you have selected the CONTACT_LIST buttona POPUP with a list of Wakefern Contacts will appear. 
